Church Council Minutes

St. Paul’s United Methodist Church

The Mission of the United Methodist Church is to make disciples of Jesus Christ for the transformation of the world.

The Purpose Statement of St. Paul’s UMC, Bay Head is “Love God, Love others and Serve our neighbors.”  St. Paul’s Vision is “Soul-Saving Ministry and Mission-oriented Church.”

 

Church Council Minutes February 26, 2018

Assemble

•   Bruce lit the candle. 

•   Bruce gave the devotional - PSALM 126 , Filled with Joy.

Celebrate

•   Minutes approved by consensus

•   Accomplishments -

•   Valentine’ Day singles gathering to watch the movie “The Chronicles of Narnia”

•   Ash Wednesday light meal for members and shut-ins before Ash Wednesday service

•   Receiving of communion offerings for missions

•   Start of Lenten bible study featuring book “Creed” by Adam Hamilton

•   Monday morning prayer meetings

•   Monday Morning Bible studies

•   Men’s Saturday breakfast and devotion once a month

•   Announcement

•   District asks the local churches to support DACA legislation

•   2018 Lay ministry recognition - Due March 4th

•   Coffee House Night - Farmingdale March 9

•   Men’s Gathering- 21 April, 8:30 am, Howell UMC. 

•   Job Opportunities in maintenance and custodial support at Ocean Grove Camp

•   Middletown UMC looking for Director of Children and Youth

Present

•   Consensus Based Meetings

•   Reviewed guidelines for consensus based meetings.  See handouts from Bruce

•   Membership

•   Accepted resignation of Shirley Gilinnki as Chair

•   Accepted nomination of Gail as new Chair.

It should be part of the formal record that Mr. Putt Shutt has now entered the building.

•   Church Safety Presentation

•   Chief Joseph Michigan came to discuss church safety with the council.

•   Discussed the need to review  AND DRILL ,as a church, emergency egress procedures

•   Get low, get out, Front, Center or Aft.

•   Suggested having two people at the main church doors every service.

•   Pete and Joe suggested that they have been and will continue to act as informal security for us.  We are thankful to have trained police as members to help protect us in emergency situations

•   Front and Rear doors must be locked every service.

•   Suggestion to establish a Church Safety Committee

•   Chief Michigan suggested he could be a part of or lead that committee.

•   Plan is to have a kickoff of the Church Safety Committee on 3/24 at 11 Am.  Serve snacks and gather as a church to discuss way forward and forming of Committee

 

•   Worship

•   Scheduling of mission collection relative to communion was discussed.  The idea was to move mission collection to right before communion after sermon. Consensus

 

•   Children’s Message

•   Request by Kristy to keep her in the loop regarding coordination of the actual message content and schedule for those giving the message.  Action for Pastor to put Kristy and Bruce back on the emails.

•   Additionally it was noted that these were to be kept to 3 minutes.  A loud consensus from the council was reached on this point.

 

•   Small Groups

•   Knitting/crocheting & house blessings are new small groups

•   Knitting will meeting once per month, making little prayer squares

•   Pastor Kee has started house blessings

 

•   Finance

•   Steve to Follow up on Scholarship account signees and verify they have been updated.

•   Church now has credit/debit card for recurring and approved expenses.  Steve has it.  See him for details.

•   Giving is down and we are looking at a large deficit.  See Finance report.

•   Steve needs to follow up with Celeste to verify she got the money out of Fidelity.

•   A consensus was reached to give the weekly income report in the bulletin.  Counters will need to give this information to Linda each week.

•   Pastor/Gail/Bruce have the action to take the update that Steve drafted for the 4 March Bulletin and revise for publication in the bulletin.  This needs to be done ASAP to keep congregation informed.

 

•   Calendar

•   24 March 11 AM Church Safety kickoff

 

•   Next Meeting

•   26 March 6:30PM

•   Request made by Steve to address length of services.  Time did not allow for discussion at this meeting.

 

Give Thanks

•   Commitments Confirmed

•   Prayed for council and congregation

 

COMMITTEE REPORTS SUBMITTED PRIOR TO MEETING

Pastor – Pastor Kee Yang

Worship Attendance

January 21: 97    January 28: 90    February 4: 84    February 11: 89   February 18: 105 (includes Ash Wednesday)

Ministry Report

1.     Home/Hospital visitations and Phone visit: 1/22, 1/29, 1/31, 2/6, 2/8, 2/15

2.     Weekly Praise Band Rehearsals:

Glad to have Dora back but we still need more band members. If you are interested in any instrument, or have anyone with musical talents and Christian faith, please let Tom or me know.

3.     Northern Shore District All Clergy Gathering on 1/30

Informational Session of the UM Stewardship Foundation of Greater New Jersey (UMSF) by Rev. Jana Purkis-Brash.   

4.     Scout Sunday on 2/4. Thanks to all Scouts and Scout Leader, Rich Scraggs for helping both worship services. 

5.     Committees Meetings: 1/23 (Worship), 2/6 (Nominations), 2/7 (SPRC),

6.     If you can attend Monday Morning Prayer Meetings, you will be filled with the living Word of God. Thanks to Shirley for her leadership.

7.     PaCE on 2/9: Pastors gathered to study a book, “Pain: The Gift Nobody Wants” by Dr. Paul Brand and Philip Yancey.

8.     Ushers/Greeters Training on 2/11 with lunch: We rebuilt the Ushers/Greeters Manuel. Thanks to Shirley for compiling a process/procedure document.  Thanks to Meg Porter and Grace Yang for lunch.

9.     House Blessing on 2/12: It is a new ministry. I would like to open this ministry to church members.

10.   Valentine’s Day and Ash Wednesday on 2/14: Lemonade Maker’s Movie Day

Community Dinner and Ash Wednesday Service: It is a good idea to serve a meal before the service. Thanks to Meg Porter for the meal.

11.   Weekly Meeting with Bruce Hillner, Lay Leader: It is a moment to get feedback and planning of ministry.

12.   Meeting with Monday Bible Study group leaders: 2/15

13.   Adult Pre-Baptismal Session: 2/18, 2/25

14.   Lent sermon series and bible study: Creed by Adam Hamilton

Bible study: every Sunday at 4 pm

15.   Church Safety Workshop at St. Peter’s Church on 2/21: We had 7 people from our church attend the workshop.

Ministry Plan

1.     Lent Sermon Series: Creed by Adam Hamilton

2.     Lent Bible Study: Every Sunday at 4 pm.

3.     Palm Sunday: 3/25

4.     Maundy Thursday Service: 3/29 at 7 pm

5.     Good Friday Service: 3/30 at 7 pm

The Service will be designed by Jesus’ Seven Words on the Cross.

6.     Easter Egg Hunt and Road to Resurrection on 3/31

7.     Easter Sunday Sunrise Service at Jenkinson’s Pavilion at 6 am

8.     Easter Service at 10 am (Combined Service)

9.     Adult Baptism on Easter Sunday

10.   Continuing Education: April 8th to 13th

Pastor Family News

Family vacation will be from April 2nd to 8th.

On Sunday, April 8th, Bruce Hillner will plan and lead both worship services.

 

Nominations and Leadership Development – Pastor Kee Yang

1.     Meeting was on 2/6 at 7 pm.

2.     Shirley Gilinsky resigned her leadership of the Membership Committee chair. 

She is still the Lay Member to Annual Conference.

3.     Gail Endean is nominated as the new chair of Membership Committee.

4.     Special Offering on Communion Sunday: We ask the worship committee or the council to consider the order of the worship.

5.     Currently the Lay Leader and the vice-chair of the Council are replacing the roles of the Church Council Chair.

6.     The committee suggests that we will look for the council chair among the council members.

7.     Spiritual Gift Survey: Servant Keeper Membership Profile has the survey. Membership Committee needs to collect membership profile.

 

Lay Leader – Bruce Hillner

Continued to meet with Pastor Kee weekly in prayer, reviewing/planning worship services, discussions concerning Worship services, member's joys, needs, and concerns.  Love assisting in Family worship services with welcome, opening prayer, passing the peace of Christ.  Attended webinar on Lay Leader training and attended Back-2-Basics conference SPRC training at Monmouth Grace UMC in Eatontown Jan 29.  Attended Nominations meeting Feb 6 and helping with Usher/Greeter training Feb 11. Held men's breakfast Saturday, Feb 17, devotion on Matthew 27:45-46 & Psalm 22:1-5 "My God my God, why have You forsaken Me" from a middle eastern perspective.  Next men's breakfast Saturday 8AM March 17, 2018, devotion using the video series "That The World May Know" from Focus on the Family "In the dust of the rabbi-when the rabbi says come".  Been asked to share the message Sunday worship services on April 8, please be in prayer that God's word be proclaim through me as his servant.

 

Education – Kristy Gerdes

•       Sunday school - all is well

•       Easter egg hunt - donation bin is out, announcement in bulletin will appear this week. 

•       Road to resurrection meeting next Sunday 3/4 at 6pm. Announcement in bulletin this week as well

•       We are looking for more volunteers for both events. 

 

Youth Group – Bridget Porter No Report

 

Worship – Pastor Kee

1.     Currently the committee is looking for more members. The committee chair will be elected among the members later on.

2.     Held a Greeter/Usher Training where procedures were updated.  Thanks To Shirley Gilinsky for her knowledge and compilations of these procedures

 

Missions – Rich Scraggs

•       Valentine’s Day afternoon / Ash Wednesday - Singles got together at the church, showed “The Chronicles of Narnia”  We had 11 people attend. Prior to service Meg provided a light meal consisting of homemade soup for our members and also delivered soup to homebound members.  Thanks Shirley and Meg!

•       Special offering communion Sunday - I am happy to report this collection was up 40% month over month, bringing in approximately $350.  That brings our total to just above $600 since we started in January.  We also will be receiving 10% of the memorial funds that have come in.  An excellent start!

•       COMING UP:

1.     Special offering communion Sunday 3/4

2.     Starting 3/3 (introduced In services that weekend) and continuing through mid April - Empty Bowls Hunger Awareness.  Bowls will be available at Heather shop, Wish Upon a Jar, to purchase (Donation of $15) and paint starting March 3rd.  This is open to anyone in our communities.

3.     3/11 We will have bowls and paint available for painting after 1st service.  This is an opportunity to paint away from the shop.  Again bowls can be purchased and painted anytime at Wish Upon a Jar during normal business hours through mid April.

4.     Finished bowls will be used to provide a meal at the conclusion of 30 Hour famine again focusing on world hunger.  This meal will be Saturday 4/28.  A minimum donation for $10 is required and you will keep a finished, donated bowl, that you will eat from.

5.     3/17 - Lemonade Makers (singles) will gather from 4-8.  Need council approval??  Shirley can speak to this Monday

6.     3/18 - A new outreach being coordinated by Gail will be a knitting group, who will knit after service once a month

7.     Easter Weekend - Easter Egg Hunt / Road to Resurrection.  Kristy and I are working on final details but we do have rough outlines.  Hunt will be at the park and people will return to the church.  Grand prize drawing will be held at the church, basic gifts given at the park.  Road to resurrection will have guided groups visit stations throughout the church grounds.  Final details TBD.

8.     4/27-28  -   30 Hour Famine (youth Group)  Details being finished with Heather, Kristy, and myself.  Need approval for building use??

9.     4/28 Dinner (from above)

•       Also, we received our matching donation from Merck toward our Flood buckets of $1000.  Youth group will assemble approx. 50 new buckets and collect hygiene kit supplies and assemble them also during 30 hour famine.  all supplies are being funded by previous donations.  

 

Membership – Shirley Gilinsky

•       12 Cards, 15 emails, 17 texts, 18 phone calls, and 30 one-on-one communications from the committee = 92

•       The committee has been reaching out to singles, and ladies from Monday Morning Bible Study who knit and crochet to foster new small groups.

•       250 imprinted pens were donated by members of the committee. These pens will be placed behinds Chairs in Sanctuary and Fellowship Hall. Plus, they will be added to friendship pads. Imprint includes as follows:

St. Paul’s

United Methodist Church

423 West Lake Av, Bay Head, NJ

732-892-5926

•       Committee collected various welcome packets from other church and are reviewing verbiage to be used for St. Paul’s flyer and insert material for packets.

•       After prayerfully consideration of my current responsibilities at St. Paul’s, I’ve submitted my resignation as chairman of this committee, to Pastor Kee. Pastor Kee will be nominating Gail Endean as my replacement. It has been a pleasure serving the congregation at St. Paul’s with the current members of this committee. Together we have nurtured our church family this past year through our notes and phone calls. I’m happy to have had the opportunity to serve with each member.

 

Staff Parish – Betty LaSalla

We had our first meeting of 2018 on Feb. 7.  There was a new member orientation.  New members were welcomed and the SPRC Guidelines (2016) was handed out to ever one and it was recommended we all read it to know what God has called us to do on and for this committee and our congregation. Every one also received a copy of "Watching Over One Another in LOVE" to read.   We discussed areas we need to work on for the coming year some liaison assignments were given out.  We will meet again on March 14.  It was a successful meeting giving us direction and vision.

 

Trustees - Matt Gerdes

Upstairs hallway and pastors closet has been repaired. Investments have begun to be transferred into AXA accounts. Roof shingles will require painting in the spring that is why cleats are still on the roof. Trustees are in the process of updating building use forms, and wedding and funeral procedures and costs. Security system vendor choice is being finalized within the next week. Attic will be cleaned up due to debris that has accumulated from the roof repair. Lights on outside of the church appeared to be not time correctly as well as the chimes due to recent power outage which will be corrected. Church safety/active shooter procedures meeting was attended by pastor and four trustees and two church members. Protocols and procedures will be finalized with Joe Michigan. Trustees are also looking into smart thermostat to assist with problem of overutilization of HVAC/ heating system.

 

Finance – Steve McLaughlin

Attached are the latest financial reports (Thanks Anne!).  Important to note, based on budgeted income, we are behind by $8500 in income after only 7 weeks. We will revisit again each month, but soon I think we need to consider not paying the shared ministry to save money.  Below is the update I have sent to Linda for incorporation into the bulletin next week (March 4, 2018).

"2018 Financial Update

As we promised at the end of last year, we want to do a better job of keeping the congregation informed regarding our financial status.  After 7 weeks of giving, compared to our budgeted income for the year, we are currently running at an income deficit of $8550.  That means, we have brought in $8550 less than we planned for this point in the year.  Extending that out through the year, we will be at a deficit of $63,000 by the year end.  These types of deficits are not sustainable,  We ask that you all dig deep to help us out.  This deficit equates to about $15/ family, per week.  

We will continue to find ways to use our funds as efficiently as possible, but there is no way that alone will cover the $63K deficit.  At some point, we will have to consider halting our shared ministry payments to the conference."

 

Memorial – Skip Applegate:  No Report

 

 

 

ST. PAUL'S UNITED METHODIST CHURCH - Income Report 1/1 - 02/19/2018

2018 Actual

2018 Budget

Over

1/1-02/19/2018

Approved

(Under)

Income

General Fund

A. Pledge Income Committed

13480.00

147296.61

(133816.61)

B. Cash Plate

1834.00

30000.00

(28166.00)

C. AA Friday Night

191.00

1000.00

(809.00)

D. Special Offerings (incl holidays)

2500.00

(2500.00)

E. Baptisms, Funerals, Weddings

0.00

0.00

F. Initial Offerings

82.00

60.00

22.00

G. Memorial Funds to General Fund

1500.00

(1500.00)

H. Other General Fund donations

0.00

0.00

    Matching Donations Challenge

1000.00

1000.00

0.00

    Amazon Smile

50.00

(50.00)

   Other - Interest Wells Fargo (Bauer)

17.21

0.00

17.21

Total General Funds

16604.21

183406.61

(166802.40)

Christian Education

A. Church School

200.00

(200.00)

B. Youth Group

0.00

0.00

C. Other-VBS

200.00

(200.00)

Total Christian Ed

0.00

400.00

(400.00)

Altar Flowers

A. Weekly Flowers  - In

105.00

0.00

105.00

B. Holiday Gardens, Decorations

0.00

0.00

     Less: Paid out for flowers this year   

0.00

0.00

105.00

0.00

105.00

Fund-Raisers-Budgeted

A. Memorial Wall (net after paid out)

3000.00

(3000.00)

B. Night in Bethlehem

0.00

0.00

C. Other Misc Fundraisers

500.00

(500.00)

Total Fund-Raisers

 

0.00

3500.00

(3500.00)

Donations

A. Coffee Hour

15.00

0.00

15.00

B. Other donations - non designated

2000.00

(2000.00)

C. Designated donations

 

0.00

0.00

    True North - carried over from 2017

200.00

0.00

200.00

    SPARK - carried over from 2017

1295.00

0.00

1295.00

        Total Donations

1510.00

2000.00

(490.00)

        Total Budgeted Receipts

18219.21

189306.61

(171087.40)

 

UnBudgeted Receipts

Memorials (designated funds)

0.00

0.00

     Memorial - Wini Applegate

1000.00

0.00

1000.00

Total Memorials

1000.00

0.00

1000.00

Missions

A. Mission - Lituanian Church

 

0.00

0.00

B. Mission Sundays

1288.08

0.00

1288.08

C. Hurricane Relief - Flood Buckets

1924.16

0.00

1924.16

   

Total Missions

3212.24

0.00

3212.24

Total Revenue

22431.45

189306.61

(166875.16)

 

 

 

ST. PAUL'S UNITED METHODIST CHURCH - Budget Comparison 1/1/2018 - 2/19/18

2018 Actual

2018 Budget

Over

01/1 - 02/119/18

Approved

(Under)

I.  Worship

A.  Instrument Tuning and Repair

200.00

(200.00)

B.  Copyright Licenses(CCLI and CVLI)

620.00

(620.00)

C.  Supplies

             1.  Upper Rooms / Daily Bread

385.50

350.00

35.50

                    Less: Paid in donations

(3.00)

(165.00)

162.00

             2.   Seasonal Devotionals

0.00

0.00

             3.  Candles / Palms

75.00

(75.00)

             4.  Communion Supplies

50.00

(50.00)

             5.   Baptism Supplies

50.00

(50.00)

D.  Contemporary Music Resources

100.00

(100.00)

E.  Guest Organist

570.00

(570.00)

F.  Technical Team Ministry (software, etc.)ez worship

200.00

(200.00)

G. Equipment - Recording Ministry Expense

0.00

0.00

H. Special Worship Supplies

100.00

(100.00)

I. Bibles

165.00

(165.00)

J. Worship Planner

30.00

(30.00)

TOTAL

382.50

2345.00

(1962.50)

II.  Christian Education

A.  Sunday School/Children's Church

1400.00

(1400.00)

B.  Vacation Bible School

1800.00

(1800.00)

C.  Nursery

100.00

(100.00)

0.00

3300.00

(3300.00)

III.

Family Ministries

 

A. Caring Fund - Home Communion

50.00

(50.00)

B. Adult Education Materials (Sermon Series)

54.27

100.00

(45.73)

C. New Member Class

200.00

(200.00)

D. Small Group Classes CONFIRMATION

200.00

(200.00)

E. Young adult

100.00

(100.00)

F. Membership

600.00

(600.00)

TOTAL

54.27

1250.00

(1195.73)

IV.  Youth Ministries (Youth Ministry Team)

A.  Youth Activity Fund NET

 

(1226.56)

1000.00

(2226.56)

TOTAL

(1226.56)

1000.00

(2226.56)

V. Community Outreach

A. Easter Egg Hunt (NET)

2000.00

(2000.00)

B. Night in Bethlehem

2000.00

(2000.00)

TOTAL

0.00

4000.00

(4000.00)

VI.  Mission Outreach

A. Publicity

800.00

(800.00)

B. Other

 

            1. Friendship Dinner

300.00

(300.00)

TOTAL

0.00

1100.00

(1100.00)

VII.  Conference Shared Ministry Plan

A.  Clergy Support

 

1662.34

9974.00

(8311.66)

B.  Administrative Support

919.84

5519.00

(4599.16)

C.  World Service

1300.34

7802.00

(6501.66)

D.  Black College Fund

66.16

397.00

(330.84)

E.  Africa University

14.84

89.00

(74.16)

F.  Ministerial Education

147.50

885.00

(737.50)

TOTAL

4111.02

24666.00

(20554.98)

VIII.  Personnel Support (Staff Parish Relations Committee)

A.  Pastor

          1.  Salary

5816.49

46532.40

(40715.91)

          2.  Reimbursable Expenses

3000.00

(3000.00)

          3. Continuing Education(including Kansas)

2000.00

(2000.00)

          4.  Health Insurance (Less 2% paid in)

2300.32

13569.35

(11269.03)

          5.  Pension

1502.60

9016.00

(7513.40)

          6.  Pension 3%

(200.00)

0.00

(200.00)

B.  Administrative Assistant

 

          1. Salary

1872.72

14981.76

(13109.04)

          2.  Health Insurance grossed up for wages

507.63

4061.00

(3553.37)

          3.  Social Security / Medicare

 

182.10

1456.77

(1274.67)

C. Christian Ed Director

 

          1. Salary

780.24

6242.00

(5461.76)

          2. Social Security/Medicare

59.70

477.51

(417.81)

D.  Organist/Choir Director

 

          1. Salary

674.16

6017.92

(5343.76)

          2.  Social Security/Medicare

51.57

460.37

(408.80)

E.  Nursery Care

 

          1. Salary

734.52

5876.18

(5141.66)

          2. Social Security/Medicare

56.19

449.53

(393.34)

F.  Housekeeping Salary

 

          1. Salary

656.64

5253.00

(4596.36)

          2.  Social Security/Medicare

50.22

401.85

(351.63)

G.  Workman's Compensation

781.00

945.00

(164.00)

TOTAL

15826.10

120740.65

(104914.55)

IX.  Office Operation

A.  Office Supplies

195.09

1300.00

(1104.91)

B.  Postage

49.00

500.00

(451.00)

C.  P.O. Box Fee

74.00

(74.00)

TOTAL

244.09

1874.00

(1629.91)

X.  Building, Grounds, and Equipment (Trustees)

A.  Equipment Maintenance

          1.  Copier Service Contract

383.01

2280.96

(1897.95)

          2.  Heating / Air

0.00

0.00

          3.  Fire Extinguishers

0.00

200.00

(200.00)

B.  Electric

 

          1.  Church

498.60

3025.00

(2526.40)

          2.  Parsonage

110.07

960.00

(849.93)

C.  Gas

 

          1.  Church

744.98

1400.00

(655.02)

          2.  Parsonage

152.00

950.00

(798.00)

D.  Telephone & Internet -

Church

405.74

2200.00

(1794.26)

E.  Telephone/Cable/Internet -

Parsonage

475.36

2700.00

(2224.64)

F.  Water/Sewer

 

          1.  Church

47.00

790.00

(743.00)

          2.  Parsonage

100.24

1155.00

(1054.76)

G.  Janitorial Supplies

21.48

300.00

(278.52)

H.  Exterminator

 

          1.  Church

0.00

0.00

          2.  Parsonage

0.00

0.00

I.  Property Insurance

814.40

5800.00

(4985.60)

K.  Capital Improvements (all from Bauer Endowment)

 

L.  Maintenance

 

          1.  Church

1108.00

1500.00

(392.00)

          2.  Parsonage

0.00

1500.00

(1500.00)

M. Landscaping

 

          1.  Church

400.00

(400.00)

          2.  Parsonage

 

400.00

(400.00)

N. Misc. Trustees Expenses (Elv Permit)

182.00

200.00

(18.00)

O. Misc. Trustees Expenses (Fire Alarm)

620.00

(620.00)

P. Web Hosting Fees

250.00

(250.00)

TOTAL

5042.88

26630.96

(21588.08)

XI.  Finance Team

A.  Stewardship Resources

200.00

(200.00)

B.  Offering Envelopes, other supplies

300.00

(300.00)

C.  Accounting Expenses

75.00

900.00

(825.00)

D.. Credit card processing fees

0.00

0.00

TOTAL

75.00

1400.00

(1325.00)

XII. Miscellaneous

A.  Leadership Training(includes youth leader training )

500.00

(500.00)

B.  Kitchen

500.00

(500.00)

TOTAL

0.00

1000.00

(1000.00)

Total Expenses

24509.30

189306.61

(164797.31)

 

Total Revenue

22431.45

189306.61

(166875.16)

Net Revenue over Expenses

(2077.85)

(0.00)

2077.85